Introduction
Mobile inventory verification enabled TagMyAssets to verify over 100,000 SKUs overnight for one of India’s largest retail chains. we explain how TagMyAssets used mobile inventory verification to scan and verify over 100,000 SKUs overnight using a cloud-based system and deliver reconciliation reports before store opening.
In this case study, we explain how TagMyAssets successfully verified over 100,000 SKUs overnight using an online, cloud-based inventory verification application and delivered reconciliation reports within one hour of audit completion for one of India’s largest retail chains.
With mobile inventory verification, our team achieved real-time data accuracy across all store locations.This mobile inventory verification approach helped eliminate manual errors and ensured faster reconciliation.Our mobile inventory verification system ensures real-time data accuracy and faster reconciliation.
Client Background
The client is a multi-location retail chain operating across major cities in India. Its operations include:
- Central and regional warehouses
- Multiple retail outlets
- High-volume, fast-moving SKUs
- ERP-based inventory accounting systems
Due to rapid expansion and complex operations, the client was facing recurring challenges during inventory audits and internal reviews. Retailers using mobile inventory verification can complete large audits without disrupting operations.This mobile inventory verification approach reduces manual errors and improves audit readiness.
Challenges Faced Before the Audit
Before engaging TagMyAssets, the client encountered several operational and compliance issues:
1. Inventory Mismatches
Frequent differences between ERP stock records and physical inventory.
2. Delayed Reconciliation
Manual compilation of data after verification caused reporting delays.
3. Limited Location Visibility
Stock was not mapped accurately to physical storage zones and racks.
4. Audit Time Constraints
Physical verification could be conducted only after store closure, creating severe time pressure.
The retail store was available for audit only after 8:00 PM, and fully reconciled reports had to be handed over before 10:00 AM, prior to store reopening.
Our Inventory Verification Approach
TagMyAssets designed a customized online, cloud-based inventory verification solution for large retail environments.
A key differentiator of our methodology is detailed location mapping before physical verification, which significantly improves reconciliation accuracy and audit reliability.With mobile inventory verification on cloud, businesses gain instant visibility.
Our solution combined:
- Online mobile scanning application
- Pre-defined location and zone mapping
- Real-time cloud data capture
- Automated reconciliation engine
- Audit-ready reporting framework
Step-by-Step Execution Methodology
Step 1: Location Mapping and Master Setup
Before commencing physical verification, our team conducted detailed location mapping, including:
- Warehouses, stores, and zones
- Racks, shelves, and storage areas
- Alignment with ERP location codes
This ensured that every scanned SKU was linked to the correct physical and accounting location.
Step 2: Audit Planning and Data Integration
Inventory masters and ERP data were reviewed and aligned with mapped locations. A structured audit plan was prepared to enable overnight execution without disrupting store operations.
Step 3: Online Mobile-Based Physical Verification
Physical verification was conducted using the TagMyAssets online mobile application.
Key features:
- Fully online operation
- Direct cloud upload
- No offline storage
- Real-time validation
Each SKU was scanned and automatically tagged to its mapped location.
Step 4: Real-Time Cloud Data Capture
All scanned data was transmitted instantly to the cloud platform, enabling real-time monitoring and quality checks by supervisory teams.
Step 5: Automated Reconciliation
After verification, the system automatically reconciled physical inventory with ERP records based on:
- SKU codes
- Quantities
- Location mapping
Manual Excel-based reconciliation was completely eliminated.
Step 6: Report Generation and Handover
Within one hour of completing physical verification, detailed reconciliation and exception reports were generated and handed over to management before store reopening.
Key Achievement
Using our online, cloud-based inventory verification system, our team verified over 100,000 SKUs overnight within a strict operational window from 8:00 PM to 10:00 AM and delivered fully reconciled, audit-ready reports before business hours.
The entire process was completed without disrupting customer experience or store operations.
Results Delivered
The engagement delivered measurable benefits:
✔ Improved Inventory Accuracy
- Significant reduction in stock discrepancies
- Clear identification of shortages, excesses, and unrecorded items
✔ Faster Audit Closure
- Substantial reduction in audit timelines
- Immediate availability of verified data
✔ Stronger Control Environment
- Enhanced traceability through location mapping
- Improved audit documentation
✔ Better Management Visibility
- Location-wise summaries
- Actionable exception reports
Why Location Mapping Made the Difference
By linking every SKU to predefined physical locations:
- Reconciliation errors were minimized
- Accountability was improved
- Movement analysis became easier
- Audit explanations were simplified
This structured approach is critical for large retail environments.
Technology Advantage of TagMyAssets
Our inventory verification services are powered by:
- Online mobile verification application
- Real-time cloud infrastructure
- Secure data storage
- Automated reconciliation logic
- Customizable reporting formats
This enables efficient scaling without increasing operational complexity.
Audit and Compliance Support
Our methodology supports:
- Statutory audits
- Internal audits
- Inventory valuation reviews
- IFC / ICFR compliance
- Management control assessments
Auditors receive structured, traceable, and reliable inventory data.
Conclusion
Large-scale inventory verification no longer needs to be disruptive or time-consuming.
By combining online cloud-based verification, location mapping, and automated reconciliation, organizations can achieve accurate, audit-ready inventory data within hours instead of weeks.
This case demonstrates TagMyAssets’ capability to deliver reliable, scalable, and compliant inventory verification solutions for modern retail enterprises. This mobile inventory verification approach ensures real-time accuracy, faster reconciliation, and audit-ready inventory data. Retail chains prefer mobile inventory verification because it eliminates manual errors and supports overnight audits.
FAQ
Q1. What is mobile inventory verification?
Mobile inventory verification is a process where inventory is verified using mobile scanning applications with real-time cloud synchronization.
Q2. Can mobile inventory verification be completed overnight?
Yes, mobile inventory verification allows large retail stores to complete audits overnight and receive reconciliation reports before store opening.
Q3. Is mobile inventory verification suitable for retail chains?
Mobile inventory verification is ideal for retail chains with high SKU volumes and multiple store locations.
Get a Free Consultation
If your organization is facing inventory mismatches, delayed reconciliations, or audit challenges, our cloud-based inventory verification solution can help.
📞 Call / WhatsApp: +91-9650003293
📧 Email: hitesh@tagmyassets.com
Request a free assessment and sample reconciliation report today.
Good Read
Learn more about our Fixed Asset Tagging Services
Explore our Inventory Verification Solutions
Read about ISO inventory management standards
https://www.iso.org/standard/72595.html
Learn more about our inventory verification services: https://tagmyassets.com/inventory-verification-services/
Explore our asset tagging solutions: https://tagmyassets.com/fixed-asset-tagging/
